ICP preparation meeting

We finally heard from Kate (the social worker at on track@ Peter Mac), she told us that she already had a meeting with the director of PR in Peter Mac, they are also happy with our project. She's now arrange a meeting for us to have a face to face talk with them, which is exciteddd!!

I know we have been wasting a lot of time on waiting here and there, we really need to get things moving simultaneously, rather than sequentially. It may because we didn't have a concrete schedule for our project, there's no a 'deadline' for each stage, we don't have a time frame to push us keep things moving on. (although there IS!! the due date for ICP project is before wk 13)


We decided that we will set up a promotional online space on My space, as one of the advertising tools to promote for our event. And we will also set up a social networking blog/my space after the event for the participated patients, as well as to those who want to join the future events. This space would be used to keep participants in touch with each other, and as a space for them to networking with each other.

During the event, we decided that we will be filming the whole event, and interview some patients, to produce a promotional dvd for ontrack@ Peter Mac and as a little present for the participated cancer patients and their family/friends of the night.


I know to produce a DVD will take us a lot of time to prepare and to edit, but guess that would be a nice present for the cancer patients and their family/friends to keep their happy memory together. Hopefully we can get a few of friends to help out for the event at the scene.



In today's meeting, we also listed the question and the information we need to ask Peter Mac in the Thursday meeting, in order to find a suitable venue, and suitable content for the entertainment night.

- How many patients in this aged group? And the previous event records, in order to get a idea of how many people turns up exactly, so that the size of the event will be more accurate and concise.

- Any special need or constraint? Any medical concern we should be aware of, in order to prepare for food and beverage(alcohol or non-alcohol provided)

-Any time frame for the patients? Would it be too long for the cancer patients to stay out for 3 hours??

- Any transportation need to be provided?

- Any preference on the venue?

- Any volunteer/social workers/PR people would be involved in the event on the night?

- Any funds would be available for us to use? (we know this is a bit hard, but we will give it a try, or else funding would be a big problem for us.)



Hopefully Thursday's meeting goes well....